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Military Health System

Unit POC Responsibilities for Group Events

U.S. Army Reserve Official Seal

Before the Event

  • Submit a Group Event Request Form via AVS.
  • RHRP Group Event Coordinator will call to confirm event details such as date, time, location, and contact numbers, etc.
  • Verify and confirm that the vendor has shipped group event supplies to the unit location based on requested services.
  • Locate required number of tables and chairs for the services requested
  • Designate and communicate to vendor, a POC for event site vendor staff to contact with questions or concerns before, during, and after the event.
  • Review the RHRP No Show and Cancellation Policy

Image depicting Group Event No-Show and Cancellation Policy

Day of the Event

  • RHRP will provide all staffing, equipment, and supplies needed to perform all services.
  • Verify equipment was shipped from FedEx and arrived at unit location to ensure proper event start time
  • Provide the vendor a current roster of Service members if one was not provided before the event or if changes were made to ensure that all service members are seen.
  • Collect from the vendor, original version of all documentation after the event.
  • Return all copies of documentation to the vendor for digitalization, quality assurance review, and readiness classification assignment.

After the Event

  • The vendor ships any results and/or quality assurance review changes to the unit via USPS.
  • Unit updates appropriate Service Component databases for services provided utilizing the original copies of all documentation given to the Unit POC by the vendor.

Service Component Contact:

Please contact your Authorized SC POC for ordering questions.

Last Updated: October 27, 2022
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