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Military Health System

Unit POC Responsibilities for Group Events

U.S. Coast Guard Official Seal

Before the Event

  • The Unit POC sends a Service Component-specific Group Event Request Form to USCG Headquarters for approval.
  • USCG Headquarters approves the request and sends the Form via email to the vendor.
  • RHRP Group Event Coordinator will call Unit POC to confirm event details such as date, time, location, and contact numbers, etc. This information should be available at the time of the confirmation call.
  • Review the vendor confirmation letter and notify the vendor of any changes.
  • Review the RHRP No Show and Cancellation Policy.

Image depicting Group Event No-Show and Cancellation Policy

Day of the Event

  • RHRP will provide all staffing, equipment, and supplies needed to perform all services.
  • Verify equipment was shipped from FedEx and arrived at unit location to ensure proper event start time
  • Provide the vendor a current roster of Service members if one was not provided before the event or if changes were made to ensure that all service members are seen.
  • Collect from the vendor, original version of all documentation after the event.
  • Return all copies of documentation to the vendor for digitalization, quality assurance review, and readiness classification assignment.

After the Event

  • The vendor ships any results and/or quality assurance review changes to the unit via USPS.
  • Unit updates appropriate Service Component databases for services provided utilizing the original copies of all documentation given to the Unit POC by the vendor.

Service Component Contact:

Please contact your Authorized SC POC for ordering questions.

Last Updated: October 27, 2022
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