A Privacy Impact Assessment (PIA) is an analysis of how personally identifiable information (PII) is handled in DoD information systems or electronic collections. The PIA examines and evaluates protections for handling information to mitigate potential privacy risks. A PIA also analyzes and describes the following information about a system:
- What information is being collected?
- Why the information will be collected?
- What is the intended use of the information?
- With whom will the information be shared?
- How will the information be secured?
The Defense Health Agency (DHA) PIA program coordinates the PIA process within DHA, in compliance with the E-Government (E-Gov) Act of 2002, Section 208, OMB M-03-22, and DoDI 5400.16.
The DHA PIA team assists information system owners and developers who collect, maintain and/or disseminate PII in demonstrating the incorporation of required protections throughout the entire life cycle of a system.
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Publication
3/4/2021
The term “PII” is defined by the Office of Management and Budget (OMB) in OMB Circular A-130, Managing Information as a Strategic Resource (July 2016) as:
Information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or linkable to a specific individual.
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Publication
3/4/2021
This is a description of items that fall under protected health information, otherwise known as "PHI".
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Form/Template
4/22/2019
This Military Health System (MHS) Privacy Impact Assessment (PIA) summarizes the Workload Management System for Nursing-Internet (WMSNi) system.
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4/22/2019
This Military Health System (MHS) Privacy Impact Assessment (PIA) summarizes the Transfusion -Enterprise Clinical Audiology Application (ECAA) system.
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Fact Sheet
7/28/2016
This Information Paper provides an overview of Privacy Impact Assessment (PIA).
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Form/Template
3/31/2016
The purpose of the PTA is to identify if a system contains personally identifiable information (PII); and determine whether a Privacy Impact Assessment (PIA) is required, whether a System of Records Notice (SORN) is required, and if any other privacy requirements apply to the information system.
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Form/Template
3/21/2016
The DHA PIA Guide addresses the common issues encountered during the completion of a PIA. This PIA Guide enhances the assessment process and helps the DHA Privacy and Civil Liberties Office efficiently conduct a PIA review to completion.
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Policy
This Instruction establishes policy and assigns responsibilities for completion and approval of PIAs in accordance with the guidance in DoD Instruction 5025.01 and the authority in DoD Directive 5144.1.
Fact Sheet
4/16/2015
The Military Health System (MHS) Privacy Impact Assessment (PIA) Process Overview describes how to submit a PIA.
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