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PEO DHMS celebrates National Health IT Week

The Program Executive Office Defense Healthcare Management Systems logo The Program Executive Office Defense Healthcare Management Systems logo

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The Program Executive Office Defense Healthcare Management Systems celebrated National Health IT Week earlier this month. The annual week-long celebration, held October 8-12 this year, offers all healthcare stakeholders an opportunity to unite and raise awareness about the benefit of health IT to health care in the United States. The theme for this year’s celebration was “Catalyzing Change.” The theme highlighted value in four key areas: supporting healthcare transformation, expanding access to high quality healthcare, increasing economic opportunity, and making communities healthier.

Throughout the week, leaders and staff from the PEO DHMS shared their stories about why health IT is important and how they use health IT to fulfill the program’s mission. Under this mission, the office is responsible for the Department of Defense electronic health record modernization, including the operational, data exchange, and interoperability initiatives. These solutions improve clinical decision making and health data interoperability between the DoD, Department of Veterans Affairs, and private sector partners. Through collaboration with peers, PEO DHMS will drive the global exchange of health information.

Stacy Cummings, PEO DHMS program executive officer, explains how the program and its management offices are intricately linked with health IT.

“We are deploying a modern electronic health record that will enable us to transform the delivery of healthcare and advance data sharing to service members, veterans, and their families,” said Cummings. “In addition to all the great work we are doing with the Military Health System, we are catalyzing change across the federal government by partnering with the U.S. Coast Guard, the Department of Veterans Affairs, and focusing on commercial interoperability by sharing data through exchanges with our commercial partners. Through these efforts, we are leveraging health IT, commercial off-the-shelf tools, and modernized and advanced data sharing techniques.”

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This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (p): • Establishes the Defense Health Agency’s (DHA) procedures for the physical custody and control of DoD Health Records at all DoD Military Treatment Facilities (MTFs) and the management, monitoring, review, and evaluation of DoD Health Record availability at MTFs. • This DHA-IPM is effective immediately and will expire effective 12 months from the date of issue. It must be incorporated into the forthcoming DHA-Procedural Instruction, “Health Records Management”.

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This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) through (c), and in accordance with the guidance of References (d) through (v), establishes Defense Health Agency’s (DHA) procedures to: • Establish the overarching guidance to implement policies and procedures for managing DHA Deputy Assistant Director, Information Operations (DAD IO)/J-6 Defense Health Program (DHP) IT resources. The DHA Investment Management Framework is used as an enabler for MHS leadership to make informed transparent financial decisions associated with the DHA DAD IO/J-6 systems, services, and capabilities and will continue to be used in the foreseeable future. • Provide full and total awareness of all IT across the enterprise ensuring all MHS healthcare-related IT investments are accounted for and integrated both operationally and financially. This includes all IT systems, applications, and devices and all their funding identified to manage a coherent and integrated healthcare capability across the enterprise. • Provide and supersede guidance and instructions previously provided through the Services. As Military Medical Treatment Facilities (MTFs) transition to DHA management and responsibility, procedures in this DHA-IPM will supersede IT systems guidance and instructions previously provided through the Services; including IT systems in all MTFs, clinics, and enterprise services provided to Other Lines-of-Business (OLB), such as training and research, etc. In addition, it supports a coherent and comprehensive catalog of IT capability investments encompassing all IT used to support the MHS mission. • Require that all funding sources, type and Budget Activity Group (BAG), purchasing or supporting any IT must be identified for inclusion in the DHA portfolio of IT capability investments. • Provide superseding guidance and instruction, through this DHA-IPM until a DHA-Procedural Instruction is issued previously provided by the Services in References (w) through (ad), for the MTFs as they are transitioned to DHA management and responsibility. • This DHA-IPM is effective immediately and it will be converted into a DHA-Procedural Instruction. This DHA-IPM will expire effective 12 months from the date of issue.

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