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MHS GENESIS goes live at next wave of Military Treatment Facilities

Sean Harap, Tripler Army Medical Center physician, performs a physical exam for U.S. Air Force Capt. Joshua Gscheidmeier, 128th Air Refueling Wing, at Tripler Army Medical Center May 8, 2014, in Honolulu.  (U.S. Air Force photo by Staff Sgt. Christopher Hubenthal) Sean Harap, Tripler Army Medical Center physician, performs a physical exam for U.S. Air Force Capt. Joshua Gscheidmeier, 128th Air Refueling Wing, at Tripler Army Medical Center May 8, 2014, in Honolulu. (U.S. Air Force photo by Staff Sgt. Christopher Hubenthal)

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Military Health System Electronic Health Record | MHS GENESIS | Defense Healthcare Management Systems

The Military Health System’s new electronic health care record, MHS GENESIS, went live at four new sites on September 7, 2019. David Grant USAF Medical Center at Travis Air Force Base; Naval Health Clinic Lemoore at Naval Air Station Lemoore; U.S. Army Health Clinic Presidio of Monterey, all in California; and the 366th Medical Group at Mountain Home Air Force Base, Idaho, are part of “Wave Travis”, named for the largest wave participant site.

“It’s important when implementing a solution of this magnitude to remain focused on the customer; our clinicians and patients.  It’s really not about IT.  It’s about the patient,” said Bill Tinston, Program Executive Officer of the Defense Healthcare Management Systems.  The Program Executive Office, Defense Healthcare Management Systems, is the organization tasked with acquiring and deploying a modernized, commercial-off-the-shelf, single system electronic health record across the Department of Defense.

Once fully deployed, MHS GENESIS will provide a standardized, advanced electronic health record to more than 9.5 million Department of Defense beneficiaries, while providing an advanced platform for approx­imately 205,000 MHS staff globally. It enables the application of standardized workflows, integrated health care delivery, and data standards for the improved and secure electronic exchange of medical and dental patient data across the continuum of care, from point of injury to the military treatment facility. Most importantly, MHS GENESIS enhances patient experience of care. In addition, the new system will increase efficiencies and improve patient safety.

MHS GENESIS utilizes the same software under development by the Department of Veterans Affairs for that agency’s new electronic health record system, and will be interoperable by default. When fully deployed, information between the two health care systems will be passed securely, conveniently and easily, helping to ensure a warm handoff of service members into the VA system of care.

MHS GENESIS also enables patients to access their medical records remotely through the MHS GENESIS Patient Portal. The system will drive better integration and standardization of care, with patients experiencing consistent and high-quality health care regardless of location.

As medical technology changes, DHA will continue to build enhancements into MHS GENESIS that will benefit patients and providers. New releases and/or significant upgrades can be expected at least twice a year with smaller configuration changes made more frequently. Depending on the scope and content of the release, these events can be considered minor “go-lives.” They will require some level of build, testing, training, and operational readiness activities.

Following rigorous testing, training and change management efforts during initial rollout in the Pacific Northwest, MHS leaders cite changes in training as key to addressing many of the system’s initial challenges.

“Those initial sites gave us critical feedback that informed significant improvements and upgrades in training, workflows, and overall change management strategy,” said Air Force Maj. Gen. Lee Payne, the DHA’s assistant director for combat support and the MHS GENESIS functional champion.  “We’ve improved our computer-based and our instructor-led training, with very positive feedback.”

Payne said the implementation of a peer-to-peer support strategy has paid off, as well. “We are also using a KLAS recommended ‘peer expert’ model where individuals are trained by experts whose job functions are similar,” he explained. For example, an emergency physician will train other emergency physicians; and front desk clerks will teach other front desk clerks, which capitalizes on peer-to-peer support. 

Tinston said of the current activity around deploying MHS GENESIS to the next wave of military treatment facilities, “Working with the functional community, we have made significant strides since our initial site deployments. We enhanced our training, as well as ensured the network is ready for full system implementation. We have the right people in place, and I look forward to the continued implementation throughout the Military Health System.”

MHS GENESIS deployment activities for subsequent waves will kick off approximately every three months starting Spring 2020. Full deployment across all military hospitals and clinics is expected by the end of 2023. The next three waves involve additional facilities in California, Nevada and Alaska.

For additional information – www.health.mil/mhsgenesis, or to sign up for Military Health System e-mail updates at www.health.mil/subscriptions

Connect with the Defense Health Agency on Facebook and Twitter at www.facebook.com/DefenseHealthAgency and www.twitter.com/DoD_DHA

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DHA IPM 18-021: Guidance for Immediate Completion and Closure of Open Encounters and Records in Legacy Systems

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) through (c), and in accordance with the guidance of References (d) and (e): • Establishes the Defense Health Agency’s (DHA) procedures to complete and close open encounters within the legacy systems in preparation for the implementation of Military Health System (MHS) GENESIS. • Identifies and delineates responsibilities associated with completing and closing open encounters within the legacy systems in preparation for the implementation of MHS GENESIS. • Should be used by DoD military treatment facilities (MTFs) to update procedures and workflows that pertain to the DoD Health Record Management, Patient Administration, and other MTF functions impacted by these decisions. • Is effective immediately; it must be incorporated into a DHA-Procedural Instruction. This DHA-IPM will expire effective 12 months from the date of issue.

DHA IPM 18-018: Physical Custody and Control of the DoD Health Record

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (p): • Establishes the Defense Health Agency’s (DHA) procedures for the physical custody and control of DoD Health Records at all DoD Military Treatment Facilities (MTFs) and the management, monitoring, review, and evaluation of DoD Health Record availability at MTFs. • This DHA-IPM is effective immediately and will expire effective 12 months from the date of issue. It must be incorporated into the forthcoming DHA-Procedural Instruction, “Health Records Management”.

DHA IPM 18-016: DHA IPM 18 016 Medical Coding of the DoD Health Records

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (s): • Establishes the Defense Health Agency’s (DHA) procedures for centralized oversight, standardized operations, and ensured quality and performance for the coding of DoD Health Records. • This DHA-IPM is effective immediately; it will be converted into a DHA-Procedural Instruction. This DHA-IPM will expire 12 months from the date of issue.

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