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Cybersecurity critical for DoD teleworkers during pandemic

Protect your information when you’re teleworking. Telework made necessary by the COVID-19 pandemic has increased internet reliance and heightened the need for safe cybersecurity practices. (Photo by Eric Pilgrim)

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The COVID-19 pandemic has amplified the importance of balancing our continued commitment to the military healthcare mission with our own personal hygiene and well-being. As a result, much of the Department of Defense workforce and their family members have taken to telework and online classes. With a high-volume of DoD network users and their families on the internet, we must balance the requirements of the military healthcare mission with that of protecting the network, computers and mobile devices - whether DoD or personal - by practicing good cyber hygiene just as we practice good personal hygiene.  

“People expect to get information on their phones, at home, at work, in multiple ways,” said Servio Medina, one of the Defense Health Agency’s health information technology’s leaders on cybersecurity. “When you increase the venues of access, you could increase the likelihood of risk and unauthorized access.”

That’s why the Military Health System is increasing its efforts for cybersecurity awareness and “healthy” practice. Medina said it’s more important than ever to protect information, especially someone’s personal health information. Protect your family in cyberspace by discussing safe online behavior with them. To help with this discussion, the DHA offers www.Health.mil/cyberfit: plain language and guidance on cybersecurity and internet safety. Family members need to know and practice basic cybersecurity routines such as create strong passwords and connect to the internet only when it’s needed and disconnect when finished. DoD workforce members who are teleworking should follow their organization’s specific cybersecurity guidance.  

“We need to be more aware and savvy of the risks in accessing information, otherwise we could inadvertently contribute to those risks,” he said.  

Medina pointed to phishing as one of the most common methods of breaching data. Scammers pose as a legitimate business to steal information. During this pandemic crisis, hackers are offering fake COVID-19 test kits to patients who respond with their personal information such as social security numbers, bank information or credit card numbers. Legitimate COVID-19 test kits can be ordered by your healthcare providers after an initial screening.  

“People need to understand more than their rights; they need to know their responsibilities,” said Frank Rowland, chief of DHA’s Cyber Security Division. Medina said most health information breaches are due to human error and are preventable. He said people need to change their mindset to be aware of cybersecurity all the time not just once a year during required DoD cybersecurity training. He compared cybersecurity awareness to handwashing awareness and compliance. When hand hygiene procedures are reinforced at hospitals, the number of healthcare associated infections drop.

“Human error data breaches, just like improper handwashing, puts us at risk,” said Medina. “We need to change human behavior so we’re not making ourselves more vulnerable to ‘cyber infections.’” 

Cybersecurity applies to everyone and cannot be considered "someone else's job." From health care providers, who continue to safeguard patient data well after the point of care, to the patient:  it's everyone's job.  Compromised data can adversely impact health care and the patient directly.

Cybersecurity at DHA extends beyond our hospitals and clinics. At home, MHS beneficiaries must protect themselves online and reduce their risk of becoming victims of cybercrimes. A cyberspace threat or breach to one person can affect the health and well-being of the entire family. This can impact military readiness.

Washing your hands regularly helps reduce healthcare associated infections.  Similarly, proper cyber hygiene helps reduce cyber “infections” that can compromise DoD information and information systems.  The COVID-19 pandemic is directly affecting many of us; every one of us can help minimize risks to our military healthcare mission.

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DHA-IPM 20-004: Department of Defense (DoD) Coronavirus Disease 2019 (COVID-19) Vaccination Program Implementation

Policy

This Defense Health Agency (DHA) Interim Procedures Memorandum (IPM), based on the authority of References (a) through (d), and in accordance with the guidance cited in References (e) through (aa), establishes the DHA’s procedures to implement instructions, assign responsibilities, and prescribe procedures for the COVID-19 Vaccination Program. This DHA-IPM applies to DHA, DHA Components (activities under the authority direction, and control of the DHA), Military Departments (MILDEP), and the United States Coast Guard (CG). This DHA-IPM cancels and replaces DHA-IPM 20-004, “Department of Defense (DoD) Coronavirus Disease 2019 (COVID-19) Vaccination Program Implementation,” December 13, 2020.

Supplemental Guidance for Providing DoD Coronavirus Disease 2019 Vaccines to DoD Contractor Employees and Select Foreign Nationals

Policy

This memorandum provides supplemental guidance on the provision of coronavirus disease 2019 (COVID-19) vaccines, in accordance with reference (a). The Defense Health Agency (DHA) is the lead coordinating DoD Component for executing this guidance, in coordination with the Military Departments and other DoD Components as appropriate.

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