1. (Verb) To remove objects no longer in day-to-day use from the online system and place them into long-term, retrievable storage.

2. (Noun) According to context, the copy of a record that has been archived or the collective DOD repository containing archived records. The archive is distinct from the “live” electronic record system supporting o...

As defined in DODI 1000.25.

The operational capabilities employed by a record system to control the availability of information to individuals based on their position and responsibility within the organization.

Personnel who, through a verification process, have presented a legitimate requirement to access medical records and been approved.

A unique 10-digit identifier assigned to each person who has a record in the Defense Eligibility and Enrollment Record System (DEERS) database, including all military personnel, family members, employees, most contractors. The Department of Defense (DoD) identification number identifies the individual in all interactions with DoD. Also known as the electr...

Chronology of outpatient medical, dental, and mental health care received by non-Service members and applies to anyone that does not meet the criteria for Service Treatment Record.

The foundation of the Service member’s longitudinal DoD Health Record. It includes the medical examination performed by the United States Military Entrance Processing Command (USMEPCOM) or Department of Defense Medical Exam Review Board (DoDMERB) personnel, including associated internal and external records (paper or digital), as required.

Related to patient care but does not require interaction between the health care provider and the patient. Examples include record reviews and record corrections.

A unique identifier assigned to a beneficiary based on association with a Department of Defense sponsor and used to determine benefits. DoD beneficiaries who have multiple sponsors will be assigned unique DBNs for each relationship.

The identification and control of the risks arising from physical, chemical, and other workplace hazards to establish and maintain a safe and healthy working environment.

An entry in the record that is saved but not finally signed by the entering provider. Draft entries can be documents, notes, or other elements of the health record.

The electronic analog of a written signature used by a third party to determine that the entity named in the signature did sign the information. A digital signature is configured to automatically include a date and time and indicates that the information to which it is attached has not changed since the signing.

Specialty care consultation and referral reports, histories and physicals, progress notes, notes on episodes of care, and other patient information (such as laboratory reports, x-ray readings, operative reports), and discharge summaries for beneficiaries referred by an MTF, or reports of any other such care provided without a referral, in accordance with ...

An independent, not-for-profit organization that accredits and certifies more than 20,500 health care organizations and programs in the United States reflecting an organization’s commitment to meeting certain performance standards.

A form used to indicate that a paper STR folder is complete. When uploaded to the electronic record archive, this form certifies that the STR is complete as of the form completion date. It is an administrative document added to an STR.