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DHA IPM 18-011: Video Network Center (VNC) Endpoint Standards

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) through (c), and in accordance with the guidance of References (d) through (g): - Provides guidance for video network endpoint standards required for sites to connect to the Defense Health Agency (DHA) VNC network. These standards will help ensure security compliance, efficiency, and best practices are maintained across the DHA network. Meeting certification requirements brings many benefits, including: increased assurances of a successful video teleconference (VTC) experience, full access to bridge and point-to-point calls, and access to peer video networks, including the Department of Veterans Affairs, academia, and industry partners. Compliance with stated standards does not preclude users connecting to other DoD approved networks. - This DHA-IPM is effective immediately; it will be converted into a DHA-Procedural Instruction. This DHA-IPM will expire effective 12 months from the date of issue.

  • Identification #: 18-011
  • Date: 9/27/2018
  • Type: DHA Interim Procedures Memorandum
  • Topics: Technology

DHA PM 6010 13 MEPRS Volume 1

Policy

This Defense Health Agency-Procedures Manual (DHA-PM), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (ae), establishes the Defense Health Agency’s (DHA) procedures to: - a. Provide a uniform and standardized system of healthcare managerial cost accounting for the Military Health System (MHS) and the MEPRS. MEPRS: (1) Provides detailed uniform performance indicators, common expense classification by work center/cost center, uniform reporting of personnel utilization data by work centers, and a labor cost assignment methodology. (2) Methodology provides consistent performance data to managers responsible for healthcare delivery in support of dual Warfighter Support Operations and integrated Tri-Service healthcare missions. (3) Defines a set of functional work centers/cost centers, applies a uniform performance measurement system, prescribes a cost assignment methodology, and obtains reported information in standard formats for fixed Military Medical Treatment Facilities (MTFs) and fixed Military DTFs. Resource and performance data must reflect the resources used in delivering healthcare services and also comply with MEPRS functional work/cost center requirements. Data must be complete, accurate, and timely, and in sufficient detail to permit review and audit by management at all levels of the Health Affairs (HA) and DHA organizations. - b. Prescribes the standardized procedures, business rules, service units, allocation factors and guidelines for the uniform reporting of expense, labor/personnel, and/or output data for fixed military medical and DTFs. - c. Cancels and along with DHA Procedures Manual “Medical Expense and Performance Reporting System (MEPRS) Procedures Manual for Fixed Military Medical and Dental Treatment Facilities Uniform Chart of Accounts, Volume 2,” September 27, 2018 (Reference (e)) reissues DoD 6010.13-M, “Medical Expense and Performance Reporting System for Fixed Military MTFs and DTFs,” April 7, 2008 (hereby canceled) (Reference (f)).

Personal Protective Equipment Policy Guidance

Policy

This memorandum provides policy guidance to Department ofDefense (DoD) healthcare personnel (HCP) concerning how to more efficiently organize and stockpile personal protective equipment (PPE), and select protective clothing and equipment in response to infectious disease environments for direct patient care, contact with blood or body fluids, prolonged close interaction (less than three feet), and contact with deceased individuals.

DHA IPM 18-007: Service Delivery Management Program

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (e): - Establishes the Defense Health Agency’s (DHA) procedures for implementing and managing high quality information technology (IT) services by the Chief Information Officer (CIO), Deputy Assistant Director Information Operations (DAD IO/J-6), Military Health System (MHS). The DHA Service Delivery Management program provides customers requesting IT services from the DAD IO/J-6 or Defense Information Systems Agency service catalogs with an on-demand, automated system that provides a single-entry point to submit service requests. The automated system enables DAD IO/J-6 to align business needs and use repeatable and scalable processes to holistically track, manage, and report on customer submitted requests for IT services from submission to fulfillment. - Is binding on DoD Components and supports the Director’s, DHA, responsibility to develop appropriate management models to maximize efficiencies in the activities carried out by the DHA. - This DHA-IPM is effective immediately; it will be converted into a DHA-Procedural Instruction (DHA-PI). This DHA-IPM will expire effective 12 months from the date of issue.

  • Identification #: 18-007
  • Date: 9/19/2018
  • Type: DHA Interim Procedures Memorandum
  • Topics: Technology

DHA IPM 18-009: Military Health System (MHS) Enterprise Architecture (EA)

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (y): • Establishes the Defense Health Agency’s (DHA) procedures to identify the requirements for the execution of an EA, which demonstrates compliance with the DoD EA guidance. • Implements policy, issues guidance, assigns responsibilities, and assures compliance of EA within the MHS. • Provides objectives, scope, and structure of the MHS EA. • Specifies architecture requirements for information technology (IT) investments and programs. • This DHA-IPM is effective immediately; it will be converted into a DHA-Procedural Instruction. This DHA-IPM will expire effective 12 months from the date of issue.

  • Identification #: 18-009
  • Date: 9/19/2018
  • Type: DHA Interim Procedures Memorandum
  • Topics: N/A

DHA IPM 18-008: Use of Medical Q Services (MQS) Contract by Military Treatment Facilities (MTFs)

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) through (d): - Instructs MTFs and servicing contracting offices to use the DHA MQS contracts for the procurement of health care staffing requirements for market segments of physician, nurse, dental, and ancillary contract services in the United States and its Territories. - Is effective immediately; it must be incorporated into a forthcoming change to DHA Procedural Instruction 6025.05 (Reference (g)). This DHA-IPM will expire effective 12 months from the date of issue.

2018-2019 COAST GUARD OIX ANNUAL INFLUENZA (FLU) IMMUNIZATION PROGRAM

Policy

Coast Guard medical guidance for the 2018-19 influenza season and its influenza immunization program.

DHA-MSR 6025.01

Policy

This Defense Health Agency-Multi-Service Regulation (DHA-MSR), based on the authority of References (a) through (c), and in accordance with the guidance of References (d) through (h) and (j): a. Establishes the Defense Health Agency’s (DHA) procedures to be followed when recalls (All Food and Drug Activity (ALFOODACT) messages) are issued for hazardous food, nonprescription drugs, dietary supplements, nonprescription medical devices, health and beauty aid items, and pet food which may be in military accounts (hereinafter referred to as “hazardous food and nonprescription drugs”). b. Ensures the expeditious identification, segregation, and reporting of recalled items is performed at all applicable DoD food supply levels. c. Cancels and replaces AR 40-660/DLAR 4155.26/NAVSUPINST 10110.8C/AFR 161.42/MCO 10110.38C, “DoD Hazardous Food and Nonprescription Drug Recall System,” all editions (Reference (i)).

  • Identification #: DHA-MSR 6025.01
  • Date: 9/7/2018
  • Type: Administrative Instructions
  • Topics: N/A

DHA TM 4165.01, Volume 4: Defense Medical Logistics Standard Support – Facilities Management (DMLSS-FM): Facility Systems Inventory (FSI) Module

Policy

This Defense Health Agency-Technical Manual (DHA-TM), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) and (d), establishes the Defense Health Agency’s (DHA) procedures for managing data in the Military Health System’s (MHS) Computer Aided Facility Management/Computerized Maintenance Management System (CAFM/CMMS) of record, DMLSS-FM.

  • Identification #: 4165.01, Volume 4
  • Date: 9/6/2018
  • Type: DHA Technical Manual
  • Topics: N/A

2019 Monthly Premium Rates for TRS, TRR, and TYA

Policy

Policy Memorandum to Establish 2019 Monthly Premium Rates for TRICARE Reserve Select, TRICARE Retired Reserve, and TRICARE Young Adult

DHA PI 5025.01: DHA Publication System

Policy

DHA Procedural Instruction 5025.01 establishes the DHA Publication System and provides guidance, assigns responsibilities, and sets procedures for the development, coordination, approval, publication, and review of Defense Health Agency (DHA) publications.

  • Identification #: DHA PI 5025.01
  • Date: 8/24/2018
  • Type: DHA Procedural Instruction
  • Topics: Business Support

DHA-IPM 18-005: 2018-19 Seasonal Influenza Vaccination Program

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (p): •Provides guidance for the Seasonal IVP. Please disseminate this message to all military activities to include, but not limited to, Commanders of Medical Treatment Facilities (MTFs), immunization clinics, patient-centered medical homes, public health offices, pharmacy services, ships, aid stations, and medical logistics/supply sections that administer or order/receive/store influenza vaccine. •This DHA-IPM is effective immediately and will expire 12 months from the date of issue.

  • Identification #: 18-005
  • Date: 8/14/2018
  • Type: DHA Interim Procedures Memorandum
  • Topics: Influenza Seasonal

DHA PI 8140.01: Acceptable Use of Defense Health Agency Information Technology (IT)

Policy

This Defense Health Agency-Procedural Instruction (DHA-PI), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (m), establishes the Defense Health Agency’s (DHA) procedures for acceptable use of DHA IT by authorized and privileged users.

  • Identification #: DHA PI 8140.01
  • Date: 8/14/2018
  • Type: DHA Procedural Instruction
  • Topics: Technology

DHA PI 6025.08: Pharmacy Enterprise Activity EA

Policy

This Defense Health Agency-Procedural Instruction (DHA-PI): a. Based on the authority of References (a) through (c), and in accordance with the guidance of References (d) through (g), establishes the Defense Health Agency’s (DHA) procedures to: (1) Exercise management responsibilities for Pharmacy Shared Service/EA functions in the Military Health System (MHS). This DHA-PI is binding on the MHS and supports the Director’s, DHA, responsibility to develop appropriate management models to maximize efficiencies in the activities carried out by DHA. (2) Recognize the Pharmacy Work Group (PWG) as the operational body to implement pharmacy strategies and programs per the Director’s, DHA, guidance. Also, develop strategic initiatives and business process models to optimize pharmacy operations and programs in accordance with Reference (e). (3) Promulgate guidance, define roles, assign responsibilities, and prescribe procedures for the development, coordination, execution, and implementation of standardized Pharmacy Operations and EA procedures within the MHS and Military Departments (MILDEPs). (4) Execute Pharmacy EA assigned responsibilities and functions, and in accordance with Reference (b), when needed, rely on advice and assistance of governance councils established by the Under Secretary of Defense for Personnel and Readiness and the Assistant Secretary of Defense for Health Affairs (ASD(HA)), including senior representatives of the MILDEPs. (5) Provide DHA combat support agency pharmacy functions, in accordance with Reference (b), specifically involving support for operating forces engaged in planning for, or conducting, military operations, including support during conflict or in the conduct of other military activities related to countering threats to U.S. National Security. The Pharmacy EA innovatively manages and standardizes DoD pharmacy operations in a fiscally responsible manner to optimize readiness, improve health, and lower costs through better care. (6) Support baseline knowledge, skills, and abilities for each wartime pharmacy specialty, addressing gaps between peacetime and deployed operational requirements, in collaboration with the MILDEPs, and military Medical Treatment Facility (MTF) pharmacies. (7) Support programs for skills and knowledge assessments and provide for training/retraining opportunities, as needed, for each wartime pharmacy specialty for military MTF pharmacies. (8) Empower enterprise-level pharmacy clinical communities to define, prioritize, and implement “best-in-class” High Reliability Organization practices to enable readiness through decreasing variation, improving outcomes, and positively impacting healthcare in the MHS. (9) Support the scaling and reconfiguring of pharmacy capabilities required to support the forward operating environment; e.g., hospital ship, combat support hospitals, Expeditionary Medical Support. The Services’ Surgeons General will have deployed medical mission command over health services support of pharmacy resources and capabilities at various levels of command and at diverse locations. b. Transforms varied Tri-Service Pharmacy Operations approaches into a single, integrated DHA Pharmacy Program that standardizes pharmacy shared services and optimizes business processes as directed by the National Defense Authorization Act for Fiscal Year 2017, Section 702 (Reference (c)). c. Drives standardization of institutional and operational commands, sustains and improves medical readiness, creates value within the MHS, and achieves interoperability across platforms to deliver better health care to the warfighter, MHS beneficiaries, and build a medically ready force.

DHA-IPM 17-007: Humane Slaughter of Animals in DoD Programs

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), based on the authority of References (a) through (c) and in accordance with the guidance in Reference (d): Provides guidance and describes procedures for the humane slaughter of animals in DoD food procurement and survival training programs and details the tasks and procedures necessary to ensure humane slaughter and compliance with applicable DoD, Federal, State, and local laws and regulations; is effective immediately and will be incorporated into a Defense Health Agency-Procedural Instruction when DoD Directive 6400.04E (Reference (c)) is updated; will expire effective 12 months from the date of issue; and cancels DoD Veterinary Service Activity Policy Memorandum B-003 (Reference (e)).

  • Identification #: DHA-IPM 17-007
  • Date: 8/6/2018
  • Type: DHA Interim Procedures Memorandum
  • Topics: Veterinary Service
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