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Policies

Find Military Health Affairs and Defense Health Agency policy documents.

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DHA IPM 18-018 Physical Custody and Control of the DoD Health Records

Policy

Establishes the Defense Health Agency’s (DHA) procedures for the physical custody and control of DoD Health Records at all DoD Military Treatment Facilities (MTFs) and the management, monitoring, review, and evaluation of DoD Health Record availability at MTFs.

  • Identification #: 18-018
  • Date: 7/12/2021
  • Type: DHA Interim Procedures Memorandum
  • Topics: N/A

DHA-PI 6430.05 Medical Image Management Systems Support Office (MIMSO)

Policy

Establishes the Defense Health Agency (DHA) MIMSO within the DHA Medical Logistics (MEDLOG) Division, Healthcare Technology Management (HTM) Branch. The DHA MIMSO is responsible for coordination, execution, and establishment of medical image management procedures across the functional elements of the DHA. The creation of this DHA-PI ensures the DHA MIMSO is effectively managed, and commercial off the shelf (COTS) Picture Archive and Communication System (PACS) requirements are appropriately defined against the clinical need and supporting business case.

  • Identification #: 6430.05
  • Date: 7/8/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

DHA-PI 7000.01 Patient Travel

Policy

Establishes the DHA’s procedures to: Identify and delineate responsibilities associated with the reimbursement of patient travel in the following categories: Service members on active duty (active and reserve), TRICARE Prime-enrolled active duty family members, TRICARE Prime-enrolled retirees, and TRICARE Prime-enrolled retiree family members. Verify eligibility for reimbursement. Provide a quick reference guide to the patient travel reimbursement process and the rules governing the program. Military medical treatment facility (MTF) personnel may utilize this DHA-PI to provide beneficiaries information and assistance regarding travel arrangements.

  • Identification #: 7000.01
  • Date: 7/6/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

Scientific Review of Clinical Investigations in Military Medical Treatment Facilities

Policy

Establishes the Defense Health Agency’s (DHA’s) procedures for scientific review of clinical investigations (CIs) and research within DoD Military Medical Treatment Facilities (MTFs) in order to implement DHA’s instruction in Reference (e).

  • Identification #: 3200.02
  • Date: 7/1/2021
  • Type: DHA Technical Manual
  • Topics: N/A

DHA-AI 5200.03 Operation Security (OPSEC) Program

Policy

Establishes the Defense Health Agency’s (DHA) procedures for the OPSEC Program.

  • Identification #: 5200.03
  • Date: 7/1/2021
  • Type: Administrative Instructions
  • Topics: N/A

DHA-PI 6430.09 Prime Vendor Onsite Representative

Policy

Establishes the Defense Health Agency’s (DHA) procedures to request and activate the Medical Surgical Prime Vendor (MSPV) Onsite Representative (Rep) service.

  • Identification #: 6430.09
  • Date: 7/1/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

Military Health System (MHS) Clinical Communities

Policy

Establishes the Defense Health Agency’s (DHA) procedures and requirements for operating the MHS Clinical Communities.

  • Identification #: 6000.04
  • Date: 6/29/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

Implementation Guidance for Utilization of DD Form 3074, Canine Treatment and Resuscitation Record

Policy

Establishes the Defense Health Agency’s (DHA) procedures on the use of the DD Form 3074, Canine Treatment and Resuscitation Record for standardized and consistent documentation of a military working dog (MWD) trauma injuries and related medical treatment and resuscitation care provided at all DoD veterinary treatment facilities (VTFs) or military medical treatment facilities (MTFs) regardless of operational environment.

  • Identification #: 6000.10
  • Date: 6/29/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

TAB A - DHA PI 6010.01 Healthcare Benefits Eligibility Verification and Patient Registration Procedures

Policy

Establishes the Defense Health Agency’s (DHA) procedures for verifying eligibility, proper patient registration, and patient identity management within the Military Health System (MHS). Standardized patient registration guidance is essential in maintaining a competent and effective workforce capable of executing health service support in an optimal manner.

  • Identification #: 6010.01
  • Date: 6/24/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

Guidance for Immediate Completion and Closure of Open Encounters and Records in Legacy Systems

Policy

Establishes the Defense Health Agency’s (DHA) procedures to complete and close open encounters within the legacy systems to ensure completion of healthcare documentation, particularly in preparation for the implementation of Military Health System (MHS) GENESIS and identifies and delineates responsibilities associated with completing and closing open encounters within the legacy systems in preparation for the implementation of MHS GENESIS.

  • Identification #: 6040.08
  • Date: 6/16/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

TAB A - DHA-PM 6430.02 Medical Logistics (MEDLOG) Linen Services Management

Policy

Establishes the Defense Health Agency’s (DHA) procedures to efficiently manage MEDLOG linen services, optimize performance, increase beneficiary safety and health, reduce costs where appropriate, and maximize the value of each dollar spent on Linen Services. This DHA-PM also assigns responsibilities and provides procedures for contract management oversight.

  • Identification #: 6430.02
  • Date: 6/16/2021
  • Type: DHA Procedures Manual
  • Topics: N/A

Implementation Guidance for the Utilization of DD Form 3073, Canine Tactical Combat Causality Care (K9TCCC) Card

Policy

Provides procedures on the use of DD Form 3073 for standardized and consistent documentation of prehospital care by the Military Departments (MILDEP)

  • Identification #: 6000.08
  • Date: 6/15/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

Interim Guidance For Service Of Transgender Navy Personnel

Policy

This NAVADMIN provides interim guidance in line with reference (c) for policy, regulations and procedures related to the service of transgender Navy personnel, in anticipation of an update to reference (e). This policy applies to Navy military personnel, including those serving in the Reserve Component (RC)

DHA-AI 1025.01 Military Medical Treatment Facilities Annual Regulatory/Triennial Training Requirements

Policy

Establishes the DHA procedures to provide enterprise-wide military medical treatment facilities (MTF) training completion guidance to fulfill annual/triennial requirements of The Joint Commission (TJC) and/or Occupational Safety and Health Administration (OSHA) requirements for personnel assigned to the DHA Military Medical Treatment Facilities (MTFs) and Dental Treatment Facilities (DTFs) and to eliminate redundant courses by creating a DHA-mandated list of standardized training and frequencies.

  • Identification #: 1025.01
  • Date: 5/24/2021
  • Type: Administrative Instructions
  • Topics: N/A

DHA-PI 6410.02 Dental Universal Protocol

Policy

Establishes the Defense Health Agency’s (DHA) procedures for the Dental Universal Protocol (Dental UP) policy. The Dental UP is designed to improve the quality and safety of dental care provided for beneficiaries within the Military Health System (MHS), including all military Medical Treatment Facilities (MTFs) and Dental Treatment Facilities (DTFs). This DHA-PI focuses on the prevention of patient harm events with an emphasis on wrong site surgery through standardized effective communication strategies, Dental UP, and infection control adherence. The DoD is on a continuous journey to transform the MHS into a high reliability organization, providing exceptional patient care that is consistently safe over long periods of time and across all Services and settings. The purpose of this DHA-PI is to provide guidance to MHS dental healthcare teams through a standardized Dental UP approach. The Dental UP approach includes a Universal Protocol Checklist to ensure conditions for the delivery of the safest care to DoD beneficiaries.

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