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Policies

Find Military Health Affairs and Defense Health Agency policy documents.

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Guidance for Immediate Completion and Closure of Open Encounters and Records in Legacy Systems

Policy

Establishes the Defense Health Agency’s (DHA) procedures to complete and close open encounters within the legacy systems to ensure completion of healthcare documentation, particularly in preparation for the implementation of Military Health System (MHS) GENESIS and identifies and delineates responsibilities associated with completing and closing open encounters within the legacy systems in preparation for the implementation of MHS GENESIS.

  • Identification #: 6040.08
  • Date: 6/16/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

Implementation Guidance for the Utilization of DD Form 3073, Canine Tactical Combat Causality Care (K9TCCC) Card

Policy

Provides procedures on the use of DD Form 3073 for standardized and consistent documentation of prehospital care by the Military Departments (MILDEP)

  • Identification #: 6000.08
  • Date: 6/15/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

DHA-AI 1025.01 Military Medical Treatment Facilities Annual Regulatory/Triennial Training Requirements

Policy

Establishes the DHA procedures to provide enterprise-wide military medical treatment facilities (MTF) training completion guidance to fulfill annual/triennial requirements of The Joint Commission (TJC) and/or Occupational Safety and Health Administration (OSHA) requirements for personnel assigned to the DHA Military Medical Treatment Facilities (MTFs) and Dental Treatment Facilities (DTFs) and to eliminate redundant courses by creating a DHA-mandated list of standardized training and frequencies.

  • Identification #: 1025.01
  • Date: 5/24/2021
  • Type: Administrative Instructions
  • Topics: N/A

DHA-PI 6410.02 Dental Universal Protocol

Policy

Establishes the Defense Health Agency’s (DHA) procedures for the Dental Universal Protocol (Dental UP) policy. The Dental UP is designed to improve the quality and safety of dental care provided for beneficiaries within the Military Health System (MHS), including all military Medical Treatment Facilities (MTFs) and Dental Treatment Facilities (DTFs). This DHA-PI focuses on the prevention of patient harm events with an emphasis on wrong site surgery through standardized effective communication strategies, Dental UP, and infection control adherence. The DoD is on a continuous journey to transform the MHS into a high reliability organization, providing exceptional patient care that is consistently safe over long periods of time and across all Services and settings. The purpose of this DHA-PI is to provide guidance to MHS dental healthcare teams through a standardized Dental UP approach. The Dental UP approach includes a Universal Protocol Checklist to ensure conditions for the delivery of the safest care to DoD beneficiaries.

  • Identification #: 6410.02
  • Date: 5/21/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

DHA-PI 6205.01: Medical Logistics Guidance for the DoD Coronavirus Disease 2019 (COVID-19) Vaccination Program

Policy

This Defense Health Agency-Procedural Instruction (DHA-PI), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (n), establishes the Defense Health Agency's (DHA's) procedures for ordering, receiving, and managing COVID-19 Vaccines inventory and ancillary kits.

DHA-IPM 20-004: Department of Defense (DoD) Coronavirus Disease 2019 (COVID-19) Vaccination Program Implementation

Policy

This Defense Health Agency (DHA) Interim Procedures Memorandum (IPM), based on the authority of References (a) through (d), and in accordance with the guidance cited in References (e) through (aa), establishes the DHA’s procedures to implement instructions, assign responsibilities, and prescribe procedures for the COVID-19 Vaccination Program. This DHA-IPM applies to DHA, DHA Components (activities under the authority direction, and control of the DHA), Military Departments (MILDEP), and the United States Coast Guard (CG). This DHA-IPM cancels and replaces DHA-IPM 20-004, “Department of Defense (DoD) Coronavirus Disease 2019 (COVID-19) Vaccination Program Implementation,” December 13, 2020.

DHA PI 6000.03 Life Support Training Certification Requirements and Guidance

Policy

Establishes the Defense Health Agency’s (DHA) procedures for Military Health System (MHS) life support certification requirements

  • Identification #: 6000.03
  • Date: 5/6/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

DHA-PI 6025.37 Birth Certificate and Reporting

Policy

Establishes the DHA’s procedures for Birth Certificate and Birth Reporting Procedures at military medical treatment facilities (MTFs).

  • Identification #: 6025.37
  • Date: 5/6/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

DHA PI 6040.09 Service Treatment Record (STR) Digitization, Quality Assurance, and Destruction

Policy

Establishes the Defense Health Agency’s (DHA) procedures to retain, validate, and destroy hard-copy Service Treatment Record (STRs) previously digitized by Record Processing Centers (RPCs) or Central Cells (hereafter collectively referred to as “RPCs”).

  • Identification #: 6040.09
  • Date: 5/5/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

Dental Sedation Medical Management DHA-PI 6401.01

Policy

Establishes Defense Health Agency’s (DHA) procedures to establish a multidisciplinary approach to dental patient care guided by evidence-based clinical practice guidelines (CPGs) for dental sedation pathways. Army, Navy, and Air Force current Service policies concerning dental personnel conducting sedation were considered during the creation of this DHA-PI to ensure the unity of the respective CPGs. The requirements and guidance contained herein represent the standard of care for dentists providing anxiolysis, sedation, and anesthesia as supported by multiple national profession-governing organizations. The purpose of this DHA-PI is to establish the responsibilities for the oversight, quality

  • Identification #: 6410.01
  • Date: 5/4/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

DHA-PI 8400.02 Financial Management of Information Technology Systems and Services

Policy

Establishes the Defense Health Agency’s (DHA) procedures to provide overarching guidance, implement procedures, and manage aspects of the Defense Health Program’s (DHP) Financial Management of Information Technology (IT), Systems and Services for the Military Health System (MHS) enterprise and directs the use of Ektropy, the Information Operations (IO) web-based IT planning ledger, to identify all DHP-funded IT personnel and IT-related expenditures, across all Budget Activity Groups (BAGs) and across the Future Years Defense Program

  • Identification #: 8400.02
  • Date: 5/4/2021
  • Type: DHA Procedural Instruction
  • Topics: Technology

DAFPM 2021-36-01, Accessions and In-service Transition for Persons Identifying as Transgender

Policy

This Department of the Air Force (DAFPM) Policy Memorandum immediately establishes specific Air Force and Space Force policy and provides guidance associated with the accession and in-service transition of Service members identifying as transgender. Compliance with this memorandum is mandatory. To the extent the memorandum’s directions are inconsistent with other DAF publications, the information herein prevails, in accordance with Department of the Air Force Instruction 33-360, Publications and Forms Management.

  • Identification #: DAFPM 2021-36-01
  • Date: 4/30/2021
  • Type: Memorandums
  • Topics: N/A

DODI 1300.28 In-Service Transition for Transgender Service Members

Policy

This issuance establishes policy, assigns responsibilities, and prescribes procedures: • Regarding the process by which Service members may transition gender while serving. • For changing a Service member’s gender marker in the Defense Enrollment Eligibility Reporting System (DEERS). • For medical care for Active Component (AC) and Reserve Component (RC) transgender Service members.

DHA-PI 6000.05 TRICARE Prime Travel Benefit Program (PTB) and Combat-Related Disability Travel (CRDT) Program

Policy

This Defense Health Agency-Procedural Instruction (DHA-PI), based on the authority of References (a) and (b), and in accordance with the guidance of References (c) through (p), establishes the Defense Health Agency’s (DHA) procedures to the TRICARE PT Band CRDT programs (hereinafter referred to collectively as “programs”) in accordance with Section 1074i of Reference (d), and References (e) through (h).

  • Identification #: 6000.05
  • Date: 4/27/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A

DHA-PI 6490.04 Required Clinical Tools and Procedures for Assessment and Clinical Management of Mild Brain Injury (mTBI)/Concussion in Non-Deployed Setting

Policy

Establishes the Defense Health Agency’s required clinical tools and procedures for management of mTBI/concussion, specifically, the use of the Military Acute Concussion Evaluation, Version 2 (MACE 2) and a progressive return to activity (PRA) framework for the assessment, management, and rehabilitation of all patients with mTBI/concussion.

  • Identification #: 6490.04
  • Date: 4/26/2021
  • Type: DHA Procedural Instruction
  • Topics: N/A
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