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Immunization Tool Kit (ITK) Ordering Instructions

Publication
3/23/2020

Detailed instructions for ordering a printed copy of the Ninth Edition of the Immunization Tool Kit.

DHA IPM 20-002: Southern Hemisphere Influenza Vaccination Program

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), establishes the Defense Health Agency’s (DHA) procedures to implement instructions, assign responsibilities, and prescribe procedures for the Southern Hemisphere Influenza Vaccination Program. All Active Duty, Selected Reserve, and National Guard members receive an annual influenza vaccination. Personnel who are traveling to, conducting a permanent change of station to, or are located in the Southern Hemisphere will receive the Southern Hemisphere influenza vaccine or obtain an exemption (e.g., medical or administrative) in accordance with guidance in paragraph 6.a. of Attachment 2. Military personnel residing in the Southern Hemisphere who have received the Southern Hemisphere influenza vaccine in accordance with Appendix 1, meet the annual influenza immunization requirement.

Joint Operational Medicine Information Systems

Fact Sheet
3/19/2020

The mission of the Joint Operational Medicine Information Systems (JOMIS) Program Management Office (PMO) is to develop, deploy, and sustain MHS GENESIS and other integrated operational medicine information systems for the delivery of comprehensive health services to the deployed forces across the range of military operations.

Recommended Content:

Electronic Health Record Modernization & Interoperability

Program Executive Office, Defense Healthcare Management Systems Fact Sheet

Fact Sheet
3/19/2020

This fact sheet provides an overview of the Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) -- an acquisition organization that oversees three program management offices.

Recommended Content:

Vaccine-Preventable Diseases | MHS GENESIS | Military Health System Electronic Health Record

DoD Healthcare Management Systems Modernization Program Management Office

Fact Sheet
3/19/2020

The mission of the Defense Healthcare Management Systems Modernization (DHMSM) Program Management Office (PMO) is to competitively acquire, test, deliver, and successfully transition to a state-of-the-market electronic health record (EHR) system.

Recommended Content:

Electronic Health Record Modernization & Interoperability

Anthrax Infections and Anthrax Vaccine

Fact Sheet
3/19/2020

This information paper describes anthrax infections and the vaccine to prevent them.

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Anthrax

Coronavirus Disease 2019 (COVID-19) Surveillance Summary #9

Report
3/19/2020

As of 19 MAR, 9,415 confirmed and presumptive positive COVID-19 cases (150 deaths) have been reported in 50 U.S. states and the District of Columbia. States with a high burden of COVID-19 cases include: NY, WA, CA, NJ, FL, IL, and TX. All 50 states and Washington, DC have declared states of emergency.

Recommended Content:

Armed Forces Health Surveillance Branch | Global Emerging Infections Surveillance | Integrated Biosurveillance Summaries | Coronavirus

M2 Future CADRE Laboratory

Technical Document
3/18/2020

This file contains the future specification for the Future Comprehensive Ancillary Data Record Extract (CADRE) Laboratory Enhanced table for the Military Health System Management and Reporting Tool (M2) database.

Recommended Content:

MDR, M2, ICDs Functional Support | M2 Functional Specifications

DoD Coronavirus Travel Restrictions FAQ

Publication
3/17/2020

This FAQ outlines the travel restrictions set in place by the DoD, as they apply to Servicemembers.

Recommended Content:

Coronavirus

DHA-PI 6025.32: MHS GENESIS Medical Device

Policy

This DHA-PI establishes Defense Health Agency’s (DHA) procedures to provide key stakeholders’ responsibilities for connecting medical devices to MHS GENESIS; establish clinical expectations for connecting medical devices to MHS GENESIS; provide references for MTFs to use in procuring medical devices that will be connected to MHS GENESIS; and provide process for MTFs to elevate medical device connection issues related to MHS GENESIS.

Seasonal Influenza Summary: March 12, 2020

Report
3/12/2020

Coronavirus Disease 2019 (COVID-19) Surveillance Summary #8

Report
3/12/2020

On 11 MAR, WHO officially characterized COVID-19 as a pandemic, citing “alarming levels of spread and severity, and alarming levels of inaction” as justification for this assessment. The Director-General noted that over the past two weeks, cases reported outside mainland China have increased 13-fold, and the number of affected countries has tripled. From mid-DEC 2019 to 12 MAR 2020, 118,954 cases of COVID-19 (4,295 deaths) have been reported from 121 countries/regions/territories worldwide.

Recommended Content:

Armed Forces Health Surveillance Branch | Global Emerging Infections Surveillance | Integrated Biosurveillance Summaries | Coronavirus

POD Analytics Support: MTF Corner

FAQs
3/11/2020

View questions and answers from the POD Analytics Support for military pharmacies.

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POD Analytics Support
FAQs
Q1:

Where can I find the NCPDP number for 3rd party collections?

A:

You can request NCPDP information from the DHA POD Analytics Support via email or by calling (210) 536-6650. In this request, include the military treatment facility (MTF) you are with, and any other outlying MTF sites that you need numbers for and the reason you need the NCPDP number. We will send information on how to get your NCPDP number for third party collections.

FAQs
Q2:

I need to add, close, or modify an MTF pharmacy. What steps do I follow?

A:

Military Treatment Facility (MTF) Pharmacy Identifiers: National Council of Prescription Drug Programs (NCPDP) and National Provider Identifier (NPI)

The DHA POD Analytics Support manages the process of applying for and updating NCPDP Provider ID numbers and NPI for all MTF outpatient dispensing pharmacies.

All pharmacy dispensing locations must have a valid and unique NCPDP and NPI provider number combination that identifies the pharmacy. A Request for New NCPDP/NPI Numbers form must be completed by the site point of contact (POC). If request is for an MTF ePharmacy, use the Request for New ePharmacy NCPDP/NPI Numbers form. Return to the POD Analytics Support via email.

A dispensing location is defined as any outpatient dispensing pharmacy not physically co-located within another pharmacy. If pharmacies are physically separate, e.g. a Troop Medical Clinic located near the Post Exchange, the POD Analytics Support recommends that the new pharmacy dispensing site have its own registered NCPDP/NPI numbers. If two pharmacies are co-located in the same physical location and workload will not be reported separately, e.g. a virtual pharmacy used for ScriptPro or RxMedic and the Main Outpatient Pharmacy, the pharmacies may share the same NCPDP/NPI number. Requests for ePharmacies will follow the same process; however, please note that ePharmacy requests require a fax number for fail over requirements.

New MTF Pharmacy

All new MTF pharmacy NCPDP/NPI requests should be submitted to the DHA POD Analytics Support at least thirty (30) days prior to activation. The POD Analytics Support will contact the site POC if there are any questions. Once the POD Analytics Support receives and confirms all pharmacy information, the POD Analytics Support will submit the NCPDP/NPI number applications online. Upon receipt of the new numbers from NCPDP, the POD Analytics Support will notify the MTF Composite Health Care System (CHCS) Systems Administrator or the authorized pharmacy personnel who hold the required security key and are able to input NCPDP and NPI provider numbers.

Pharmacy Changes or Closures

An MTF Pharmacy must submit a change/closure request form to the POD Analytics Support at least thirty (30) days in advance to close a dispensing location and to inactivate the location’s NCPDP/NPI provider numbers.

An MTF that is physically moving to a new dispensing location within the same military installation can use the same NCPDP/NPI numbers. The MTF must notify the POD Analytics Support via a change/closure request form of the new mailing and physical addresses and new pharmacy fax and phone number, if applicable. These updates are necessary to maintain current and accurate pharmacy records at NCPDP.

Pharmacy transactions submitted without assigned, valid NCPDP/NPI numbers may reject due to NCPDP/NPI numbers not being loaded into the MTF pharmacy claims adjudication system for claims processing and pharmacy identification. This occurs when the pharmacy user selects an inactive pharmacy from a pick list in CHCS, which causes transactions to be placed in suspense at such pharmacies, resulting in prescription filling delays. This is also a potential patient safety issue as these claims do not pass through the PRODUR system which provides DUR warnings.

In sum, timely notification to the POD Analytics Support that a pharmacy is opening, closing, or requires any demographic changes via the new or change/closure form(s) can avoid delays in outpatient prescription processing and transmission to PDTS as well.

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DHA Address: 7700 Arlington Boulevard | Suite 5101 | Falls Church, VA | 22042-5101

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