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Privacy and Civil Liberties

The DHA Privacy and Civil Liberties Office is responsible for safeguarding Military Health System (MHS) individuals and information by administering compliance programs. In this section of the site, you can find information about several important programs and functions, including:

Protection of personally identifiable and protected health information (PII/PHI) serves eligible beneficiaries, human research subjects, and the DHA workforce.

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PGI 224.1-90: Personally Identifiable Information (PII), Protected Health Information (PHI), and Federal Information Requirements

Policy

This PGI provides standard language that shall be included in all purchased and non-purchased care solicitations and contracts where the contractor’s performance involves access to PII/PHI (unless those solicitations and contracts incorporate the TRICARE Manuals in their entirety, in which case this PGI does not apply).

DHA Standard Contract Language

Policy

This Section addresses the Contractor’s requirements under The Privacy Act of 1974 (Privacy Act), The Freedom of Information Act (FOIA), and The Health Insurance Privacy and Accountability Act (HIPAA) as set forth in applicable statutes, implementing regulations and DoD issuances.

DHA Privacy Office Standard Contract Language

Form/Template
7/6/2017

This Section addresses the Contractor’s requirements under The Privacy Act of 1974 (Privacy Act), The Freedom of Information Act (FOIA), and The Health Insurance Privacy and Accountability Act (HIPAA) as set forth in applicable statutes, implementing regulations and DoD issuances.

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Privacy and Civil Liberties | DHA Privacy Contract Language

Surgical Scheduling System

Form/Template
9/16/2016

PIA summary for Surgical Scheduling System.

Recommended Content:

Privacy and Civil Liberties | Privacy Impact Assessments

Decision Tree Matrix for Contracts with PII/PHI

Fact Sheet
9/6/2016

Personally Identifiable Information (PII), Protected Health Information (PHI), and Federal Information Requirements

Recommended Content:

Privacy and Civil Liberties | DHA Privacy Contract Language

Zeiss FORUM

Form/Template
8/12/2016

Zeiss FORUM PIA summary

Recommended Content:

Privacy and Civil Liberties | Privacy Impact Assessments

Department of Defense Consolidated Cancer Registry (CCR)

Form/Template
7/21/2016

Department of Defense Consolidated Cancer Registry (CCR) System PIA summary

Recommended Content:

Privacy and Civil Liberties | Privacy Impact Assessments

Military Health System Data Repository

Form/Template
6/23/2016

Military Health System (MHS) Data Repository (MDR) PIA

Recommended Content:

Privacy and Civil Liberties | Privacy Impact Assessments

Defense and Veterans Eye Injury and Vision Registry

Form/Template
6/22/2016

PIA for the Defense and Veterans Eye Injury and Vision Registry (DVEIVR)

Recommended Content:

Privacy and Civil Liberties | Privacy Impact Assessments

Surgery Scheduling System (S3)

Form/Template
6/20/2016

PIA for the Surgery Scheduling System S3

Recommended Content:

Privacy and Civil Liberties | Privacy Impact Assessments

DHA Form 61, Privacy Threshold Analysis (PTA)

Form/Template
3/31/2016

The purpose of the PTA is to identify if a system contains personally identifiable information (PII); and determine whether a Privacy Impact Assessment (PIA) is required, whether a System of Records Notice (SORN) is required, and if any other privacy requirements apply to the information system.

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Privacy Impact Assessments | Privacy and Civil Liberties

DoD Instruction 8580.02: Security of Individually Identifiable Health Information in DoD Health Care Programs

Policy

This instruction establishes policy and assigns responsibilities for security of individually identifiable health information created, received, maintained, or transmitted in electronic form (referred to in this instruction as “electronic protected health information (ePHI)”).

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