Back to Top Skip to main content Skip to sub-navigation

Yes, You Can Still Get Old Medical Records after MHS GENESIS Transition

Image of the back of a man scanning IT equioment Mikey Quitugua, 59th Medical Wing information technology asset manager, processes equipment in a warehouse at Joint Base San Antonio-Lackland, Texas, Aug. 2, 2021. The 59th MDW is working to process and deploy more than three-thousand pieces of IT equipment in support of the Military Health System's new, modernized electronic health record - MHS GENESIS. The new health record seeks to improve data access and sharing of health information across the spectrum of military operations, the Department of Veterans Affairs, and civilian health care organizations.

Recommended Content:

Electronic Health Record: MHS GENESIS | Genesis of MHS GENESIS | HIPAA Information Papers

As all Defense Health Agency-managed military medical treatment facilities implement MHS GENESIS as the standard electronic health record, beneficiaries and their providers will not lose access to their old records.

The Department of Defense Healthcare Management System Modernization (DHMSM) program office, which oversees the deployment of MHS GENESIS, will keep beneficiaries' old medical records in the Joint Longitudinal Viewer (JLV) clinical application, ensuring these remain available to beneficiaries through their providers. The app provides an integrated, read-only display of records from the DOD, Department of Veterans Affairs, and private-sector partners in a common viewer.

"JLV is a read-only web application that allows health care providers to create a personalized view of electronic health record data from the federal EHR (MHS GENESIS), legacy DOD and VA health data systems as well as community health partner data in a single, integrated display," explained Holly Joers, the DHA's program executive officer for the DHMS program executive office.

"Functionally, JLV is a dashboard that allows a provider to view a patient's current health records from all of the sources mentioned," she added. "Until the single, common federal record is fully deployed, JLV is the only tool available that provides a longitudinal view of up-to-date health records from all sources."

The JLV app, which can be accessed through MHS GENESIS and offers access to private-sector data, supplements the electronic health records by storing and providing access to legacy data that may not be available within it, said Joers. This is important in providing improved care – giving providers a single view of patients' full histories, thereby reducing risks and costs related to missing information, duplicate testing, or duplicate treatments.

"MTF personnel are trained to use JLV as part of their MHS GENESIS go-live experience," she added.

The First of Many

Fairchild Air Force Base, in Washington, was the first to successfully decommission their legacy EHR system in June, after completing a backup and providing it to local site personnel, a process all MTFs must undergo during their transition to MHS GENESIS.

"We knew here at Fairchild AFB that we were leading the way, bringing healthcare into the 21st century, and starting the journey to being able to track medical care from the field all the way through the Department of Veterans Affairs experience," said Air Force Lt. Col. Brandon White, chief of medical staff at the 92nd Medical Group at Fairchild AFB. "It was exciting, even though we knew it was going to be full of yet unforeseen challenges."

The decommissioning followed completion of a series of steps in late 2020 and early 2021 to consolidate all beneficiary medical records into one system before migrating fully to MHS GENESIS. Standardizing military medical health records is particularly important for service members, veterans, and their families.

"Not only do beneficiaries move often in comparison to the civilian world, but so do providers and the medical staff," explained White. "Standardizing the medical record system and how it is used makes for an easier and safer transition when these moves occur from base to base as well as from the DOD to the VA."

And although the process takes time, organization, and patience, the long-term outcome facilitates maintaining a medical ready force and a ready medical force.

"Being able to review medical records from deployments as well as from any VA medical facility allows for more accurate and safer care," White said. "Utilizing mass vaccination and mass readiness tools within the new EHR allows for quicker and more standardized care, which leads to improved outcomes."

Madigan Army Medical Center, on Joint Base Lewis McChord, outside Lakewood, Washington, followed suit Sept. 21.

Madigan officials said the effort to fully decommission the legacy systems and transition to MHS GENESIS is a milestone, marking progress in the Military Health System/DHA efforts to modernize its health care delivery system.

According to White, lessons learned at Fairchild AFB include "being open-minded."

"Change is never easy, and working through the challenges with such a large change has been difficult," he said. But "knowing that the product allows for better continuity and safer care going forward makes it exciting."

"This is a journey to improving medical care and the documentation that goes along with it," he added. "There are unique challenges within military medicine that the current civilian EHR has not previously seen. Being able to identify these challenges and be a part of finding the solution will go a long way in the satisfaction of using the new EHR and the safety for our beneficiaries."

As of September 25, DHA has transitioned 47 MTFs to MHS GENESIS. The 2017 National Defense Authorization Act directed the MHS transition, administration, and management of all MTFs to DHA.

You also may be interested in...

MHS GENESIS improves patient experience for military families

Article
9/1/2020
Image of a military doctor and a family

How the electronic health record benefits military children

Recommended Content:

Electronic Health Record: MHS GENESIS | Coronavirus | COVID-19 Vaccine Toolkit | MHS GENESIS Toolkit

Opioid tool on MHS GENESIS improves patient safety

Article
9/1/2020
Pharmacist holding out prescription bottle

[The tool] screens a patient’s medical history before an opioid is prescribed.

Recommended Content:

Opioid Safety | Pain Management | MHS GENESIS Toolkit | Electronic Health Record: MHS GENESIS

MHS GENESIS helps DGMC deliver life-saving blood

Article
8/3/2020
Technician wearing a mask, scanning in a label on a unit of blood.

Time is of the essence for blood transfusions and MHS GENESIS saves time

Recommended Content:

Electronic Health Record: MHS GENESIS

MHS GENESIS: From IOC to Wave TRAVIS, Capt. Tepera’s journey

Article
7/24/2020
Two medical officers wearing masks

Provider calls himself cheerleader for new EHR

Recommended Content:

Electronic Health Record: MHS GENESIS

Program Executive Office, Defense Healthcare Management Systems Fact Sheet

Fact Sheet
7/13/2020

This fact sheet provides an overview of the Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) -- an acquisition organization that oversees three program management offices.

Recommended Content:

Vaccine-Preventable Diseases | Electronic Health Record: MHS GENESIS | Federal Electronic Health Record Modernization (FEHRM) Program Office

NMRTC Bremerton Radiology enhances connectivity with MHS GENESIS

Article
6/18/2020
Corpsman showing medical equipment to group of people in masks

New X-ray machine at NMRTC Bremerton provides near real-time capability for patient diagnosis on MHS GENESIS

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

DHA-IPM 19-004: Utilization of the Case Management (CM) Registry (Active and Screening) for Military Health System (MHS) Beneficiaries

Policy

This Defense Health Agency-Interim Procedures Memorandum (DHA-IPM), establishes the Defense Health Agency’s (DHA) procedures to: Outline responsibilities for MHS and Service Department CM personnel to utilize the CM Screening Registry; Identify requirements to utilize CM coding in alignment with current MHS CM coding guidance; and Require the use of standardized Adult and Pediatric Tri-Service Workflow (TSWF) forms for CM documentation (inclusive of telephonic, virtual, or face to face screening) located within AHLTA system and future Electronic Health Record MHS GENESIS

DOD, VA launch Joint Health Information Exchange

Article
4/21/2020
Image of soldier putting away a paper file

Increased access leads to gains in patient care, outcomes

Recommended Content:

Coronavirus | Federal Electronic Health Record Modernization (FEHRM) Program Office | Electronic Health Record: MHS GENESIS | Electronic Health Record Modernization & Interoperability

DHA-PI 6025.32: MHS GENESIS Medical Device

Policy

This DHA-PI establishes Defense Health Agency’s (DHA) procedures to provide key stakeholders’ responsibilities for connecting medical devices to MHS GENESIS; establish clinical expectations for connecting medical devices to MHS GENESIS; provide references for MTFs to use in procuring medical devices that will be connected to MHS GENESIS; and provide process for MTFs to elevate medical device connection issues related to MHS GENESIS.

Defense Healthcare Management Systems Fiscal Year 2019 Annual Report

Report
3/6/2020

The Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) was chartered to transform the delivery of healthcare and advance data sharing through a modernized electronic health record (EHR) for service members, Veterans, and their families.This Annual Report, "Setting the Standard," highlights our many accomplishments and milestones in 2019.

Recommended Content:

Defense Healthcare Management Systems | Electronic Health Record: MHS GENESIS | Federal Electronic Health Record Modernization (FEHRM) Program Office

Defense Healthcare Management Systems Fiscal Year 2019 Annual Report

Report
3/6/2020

The Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) was chartered to transform the delivery of healthcare and advance data sharing through a modernized electronic health record (EHR) for service members, Veterans, and their families.This Annual Report, "Setting the Standard," highlights our many accomplishments and milestones in 2019.

Recommended Content:

Defense Healthcare Management Systems | Electronic Health Record: MHS GENESIS | Federal Electronic Health Record Modernization (FEHRM) Program Office

Defense Healthcare Management Systems Fiscal Year 2019 Annual Report

Report
3/6/2020

The Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) was chartered to transform the delivery of healthcare and advance data sharing through a modernized electronic health record (EHR) for service members, Veterans, and their families.This Annual Report, "Setting the Standard," highlights our many accomplishments and milestones in 2019.

Recommended Content:

Defense Healthcare Management Systems | Electronic Health Record: MHS GENESIS | Federal Electronic Health Record Modernization (FEHRM) Program Office

Defense Healthcare Management Systems Fiscal Year 2019 Annual Report

Report
3/6/2020

The Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) was chartered to transform the delivery of healthcare and advance data sharing through a modernized electronic health record (EHR) for service members, Veterans, and their families.This Annual Report, "Setting the Standard," highlights our many accomplishments and milestones in 2019.

Recommended Content:

Defense Healthcare Management Systems | Electronic Health Record: MHS GENESIS | Federal Electronic Health Record Modernization (FEHRM) Program Office

McCaffery offers MHS view with Blue Star Families panel

Article
2/28/2020
Thomas McCaffery (center) participated in the Blue Star Families Panel at American Red Cross National Headquarters Feb. 26. He is seen here with Amy Goyer (left), family and caregiving expert at AARP, and retired Army Lt. Gen. Patty Horoho (right), CEO of OptumServe. The panel discussed timely, quality health care for service members and their families. (Photo by MHS Communications)

The Honorable Thomas McCaffery participated in the Blue Star Families panel to discuss MHS transformation for families

Recommended Content:

Access to Health Care | Military Health System Transformation | Electronic Health Record: MHS GENESIS

Achievements in 2019 provide strong foundation for year ahead

Article
12/23/2019
A Year in Review: Year of Military Health 2019

Dedication, commitment to mission praised as changes continue

Recommended Content:

TRICARE Health Program | Electronic Health Record: MHS GENESIS | Research and Innovation | Medical and Dental Preventive Care Fitness | Military Health System Transformation
<< < 1 2 3 4 5  ... > >> 
Showing results 46 - 60 Page 4 of 10

DHA Address: 7700 Arlington Boulevard | Suite 5101 | Falls Church, VA | 22042-5101

Some documents are presented in Portable Document Format (PDF). A PDF reader is required for viewing. Download a PDF Reader or learn more about PDFs.