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HIPAA Compliance within the MHS

The Health Insurance Portability and Accountability Act applies to your protected health information. Your PHI is any information that:

  • Identifies you;
  • Is about your health or demographics;
  • Is maintained by a covered entity or business associate; and
  • Is related to your treatment, your medical condition, and the related payment for that condition as maintained by a covered entity or business associate.

The DHA Privacy and Civil Liberties Office helps the Military Health System comply with the following HIPAA Rules:

  • The HIPAA Privacy Rule defines how your PHI should be safeguarded, limits when it can be used and disclosed without your authorization, and ultimately gives you some control over your own PHI.
  • The HIPAA Security Rule defines how your PHI should be protected and transferred when maintained electronically. 
  • The HIPAA Breach Notification Rule defines when your PHI has been inappropriately used or disclosed (see Breaches of PII and PHI page) and describes the breach response obligations of a covered entity.

The Chief of the DHA Privacy Office is the appointed HIPAA Privacy Officer and HIPAA Security Officer, and has authority over the HIPAA Privacy and Security programs at DHA.

For more information DHA’s HIPAA compliance program, please read the DHA’s HIPAA Privacy and HIPAA Security Core Tenets Policy Statement.

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Policy
Jul 26, 2012

Memorandum: Reliance on an Electronic Signature on Form SSA-827 when Disclosing Protected Health Information to the Social Security Administration

.PDF | 3.32 MB

This Memorandum outlines how DOD health care entities may consider a properly completed and electronically signed Form SSA-827 a valid authorization which permits the release of that individual's PHI to the Social Security Administration (SSA).

  • Identification #: N/A
  • Type: Memorandum
Policy
Dec 2, 2009

Instruction: #DODI 6025.18, Privacy of Individually Identifiable Health Information in DOD Health Care Programs

Establishes policy and assigns responsibilities for implementation of the standards for privacy of individually identifiable health information in accordance with parts 160 and 164 of title 45, Code of Federal Regulations.

  • Identification #: DODI 6025.18
  • Type: Instruction
Policy
Sep 27, 2005

Memorandum: #Health Affairs (HA) Policy 05-018, Health Affairs (HA) Policy 05-018, Expediting Veterans Benefits to Members with Serious Injuries and Illness

.PDF | 274.25 KB

This Memorandum outlines the roles of the Department of Veterans Affairs (VA) and the Department of Defense (DoD) in identifying an initiative to expedite data exchange between the DoD and the VA for "seriously injured" members, and those members entering the Physical Evaluation Board Process. The goal is to assist the VA in its efforts to better ...

  • Identification #: Health Affairs (HA) Policy 05-018
  • Type: Memorandum
Policy
Sep 9, 2004

Guideline: HIPAA Security Officer Letter - TRICARE Regional Office

.PDF | 2.09 MB

This letter outlines the roles of the HIPAA Security Official at the TRICARE Regional Offices. This person oversees all ongoing activities related to the development, implementation, and maintenance of the organization’s policies and procedures covering the security of electronic patient information.

  • Identification #: N/A
  • Type: Guideline
Policy
Sep 9, 2004

Guideline: HIPAA Security Officer Letter - MTF/DTF

.PDF | 1.72 MB

This letter outlines the requirements for Medical Treatment Facility and Dental Treatment Facility (MTF/DTF) personnel to be assigned the responsibility of managing and supervising the execution and use of security measures to protect data as well as the responsibility of managing and supervising the conduct of personnel in relation to those measures.

  • Identification #: N/A
  • Type: Guideline
Policy
Aug 21, 1996

Federal Regulation: #110 STAT. 1936, Public Law 104-191

The purpose of this document is to amend the Internal Revenue Code of 1986 to improve portability and continuity of health insurance coverage in the group and individual markets, to combat waste, fraud, and abuse in health insurance and health care delivery, to promote the use of medical savings accounts, to improve access to long-term care services ...

  • Identification #: 110 STAT. 1936
  • Type: Federal Regulation
Last Updated: June 05, 2024
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