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Privacy Act at DHA

Federal agencies, including the Defense Health Agency (DHA), collect a variety of personally identifiable information (PII) to conduct business. The Privacy Act of 1974 (Privacy Act) generally applies when federal agencies collect that PII into a system of records

When DHA collects your PII into a system of records, you may have certain rights. For example, you may have a right to:

  • Find out what PII about you is stored in the system; 
  • Find out why DHA collected that PII;
  • Find out when DHA will use and share that PII; and
  • Amend that PII if it is wrong.

The DHA Privacy and Civil Liberties Office (Privacy Office) helps to ensure that DHA follows the Privacy Act. For example, the DHA Privacy Office handles DHA Privacy Act related questions and reviews DHA systems to determine if they comply with the Privacy Act.

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DoD Directive 5400.11: Department of Defense Privacy Program

Policy

This Regulation is reissued under the authority of DoD Directive 5400.11, “DoD Privacy Program,” May 8, 2007. It provides guidance on section 552a of title 5 United States Code (U.S.C.), the Privacy Act of 1974, as amended, and prescribes uniform procedures for implementation of the DoD Privacy Program.

Sample Privacy Act Statement

Fact Sheet
5/1/2014

This statement serves to inform you of the purpose for collecting personal information required by this system and how it will be used.

Recommended Content:

Privacy Act at DHA

Examples of PII

Fact Sheet
5/1/2014

Personally identifiable information (PII) is information that identifies, links, relates, or is unique to, or describes you. This also includes information which can be used to distinguish or trace your identity and any other personal information which is linked or linkable to you.

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Privacy Act at DHA | Privacy Impact Assessments | HIPAA Compliance within the MHS | How HIPAA Protects You | Submit a Data Sharing Application | Breaches of PII and PHI | Freedom of Information Act | DHA Privacy Contract Language | Human Research Protections | Privacy Act and HIPAA Privacy Training

The Privacy Act of 1974 (Privacy Act)

Policy

The Privacy Act of 1974 (Privacy Act) requires agencies to inform the public of the existence of systems of records containing personal information, to give individuals access to records about themselves in a system of records, and to manage those records in a way to ensure fairness to individuals in agency programs.

DoD Directive 5400.11: DoD Privacy Program

Policy

This Directive reissues DoD Directive 5400.11, “DoD Privacy Program,” November 16, 2004 (hereby canceled) to update the policies and responsibilities of the DoD Privacy Program under Section 552a of title 5, United States Code and Office of Management and Budget Circular No. A-130, “Management of Federal Information Resources,” February 8, 1996; authorizes the Defense Privacy Board, the Defense Privacy Board Legal Committee, and the Defense Data Integrity Board; continues to authorize the publication of DoD 5400.11-R, “Department of Defense Privacy Program,” May 14, 2007; and continues to delegate authorities and responsibilities for the effective administration of the DoD Privacy Program.

OMB Circular A-130, Management of Federal Information Resources

Policy

This Circular (Transmittal Memorandum No. 4) establishes policy for the management of Federal information resources. The Office of Management and Budget (OMB) includes procedural and analytic guidelines for implementing specific aspects of these policies as appendices.

Privacy and Personal Information in Federal Records

Policy

The OMB Memorandum 99-05, Attachment B, provides instructions for complying with the President’s Memorandum of May 14, 1998, "Privacy and Personal Information in Federal Records."

  • Identification #: OMB Memorandum 99-05, Attachment B
  • Date: 5/14/1998
  • Type: Memorandums
  • Topics: Privacy Act at DHA
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DHA Address: 7700 Arlington Boulevard | Suite 5101 | Falls Church, VA | 22042-5101

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