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Federal Executive Branch agencies (federal agencies), including the Department of Defense (DOD) and the Defense Health Agency (DHA) as a component of the DOD, collect a variety of personally identifiable information (PII) to conduct business. The Privacy Act of 1974, as amended, (Privacy Act) generally applies when Federal agencies incorporate collected PII into a system of records.
When DHA collects PII and incorporates it into a system of records, individuals may have certain rights. For example, individuals may have a right to:
- Find out what PII about the individual is stored in the system;
- Find out why DHA collected that PII;
- Find out when DHA will use and share that PII; and
- Amend that PII if it is wrong.
The DHA Privacy and Civil Liberties Office (Privacy Office) helps ensure DHA compliance with the Privacy Act and related implementing guidance. For example, the DHA Privacy Office handles DHA Privacy Act related questions and reviews DHA systems to determine if they comply with the Privacy Act.
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Policy
Mar 13, 2019
This issuance, in accordance with the authority in DOD Directive 5124.02, establishes policy and assigns responsibilities for DOD compliance with federal law governing health information privacy and breach of privacy; integrating health information privacy and breach compliance with general information privacy and security requirements in accordance ...
- Identification #: DODI 6025.18
- Type: Instruction
Policy
Sep 1, 2012
The Privacy Act of 1974 (Privacy Act) requires agencies to inform the public of the existence of systems of records containing personal information, to give individuals access to records about themselves in a system of records, and to manage those records in a way to ensure fairness to individuals in agency programs.
- Identification #: 5 U.S.C. § 552a, the Act
- Type: Federal Regulation
Policy
Nov 28, 2000
This Circular (Transmittal Memorandum No. 4) establishes policy for the management of Federal information resources. The Office of Management and Budget (OMB) includes procedural and analytic guidelines for implementing specific aspects of these policies as appendices.
- Identification #: OMB Circular No. A-130 Revised, Transmittal Memorandum No. 4
- Type: Guideline
Policy
May 14, 1998
The OMB Memorandum 99-05, Attachment B, provides instructions for complying with the President’s Memorandum of May 14, 1998, "Privacy and Personal Information in Federal Records."
- Identification #: OMB Memorandum 99-05, Attachment B
- Type: Memorandum
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Last Updated: March 25, 2024