Information Collections are written verbal reports, applications (forms), schedules, surveys (focus groups), questionnaires, reporting or record keeping requirements in any format and collected through any media. They may be internal to DOD, External (from members of the public), or Interagency (between Federal Agencies).

You must license the information collection to comply with the requirements outlined in the following:

• Paperwork Reduction Act (PRA) of 1980
• DOD Instruction 1100.13: Surveys of DOD Beneficiaries
• DOD Instruction 8910.1-M: Procedures for Management of Information Requirements
• DOD Instruction 7750.7 DoD Forms Management Program

Standard Processes:

• OMB Clearance – 120 Days
• DMDC Review – 30 Days
• RCS – 30 Days
• Privacy Statement Review – 7 Days
• HA/TMA IRB Review and Approval - 1-2 weeks
• Forms Review & Development – 2-3 weeks

If you think you have an information collection that may need to be licensed, the first thing you must do is contact the Information Control Officer (IMCO). He/she will assist you in making the determination and identifying the correct processes and procedures. The IMCO will assist you throughout the process.

Officials from the Defense Health Agency (DHA), Washington Headquarters Services (WHS), Defense Manpower Data Center (DMDC), OMB and or the General Services Administration (GSA).

Depending on the licensing authority, your information collection can be terminated. Also, the sponsoring activity can be reported through DOD to OMB for failure to comply with the PRA.