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Privacy and Civil Liberties

Notice: As a result of increases in the Health Protection Condition (HPCON) level, our offices are limited to mission-essential personnel only and maximizing the use of telework for other personnel. This means that we are unable to handle requests sent via traditional methods such as postal mail. During this time, we  can only respond to electronic inquiries while under elevated HPCON levels and request that  when sending information to the DHA Privacy and Civil Liberties Office or the DHA Freedom of Information Act Service Center,  please use the following addresses DHA.PrivacyOfficeMail@mail.mil or DHA.FOIA@mail.mil.

Please refrain from sending personally identifiable information or health related information as these mailboxes do not allow for your encrypted submission. However, in an abundance of caution, you may use the DoD SAFE (Secure Access File Exchange) via https://safe.apps.mil/ to upload and send your personal information. Please reference the above mailbox addresses for your submission. When using SAFE, we request that any personal information being transmitted must be encrypted prior to uploading and the decryption key must then be provided to the recipient(s) by a means other than SAFE. 

Thank you for your understanding during this time. We will update our webpage when we return to normal operations.

The DHA Privacy and Civil Liberties Office is responsible for safeguarding Military Health System (MHS) individuals and information by administering compliance programs. In this section of the site, you can find information about several important programs and functions, including:

Protection of personally identifiable and protected health information (PII/PHI) serves eligible beneficiaries, human research subjects, and the DHA workforce.

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DHA Privacy Office Standard Contract Language

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7/6/2017

This Section addresses the Contractor’s requirements under The Privacy Act of 1974 (Privacy Act), The Freedom of Information Act (FOIA), and The Health Insurance Privacy and Accountability Act (HIPAA) as set forth in applicable statutes, implementing regulations and DoD issuances.

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Surgical Scheduling System

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9/16/2016

PIA summary for Surgical Scheduling System.

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Zeiss FORUM

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8/12/2016

Zeiss FORUM PIA summary

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Department of Defense Consolidated Cancer Registry (CCR)

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7/21/2016

Department of Defense Consolidated Cancer Registry (CCR) System PIA summary

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Military Health System Data Repository

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6/23/2016

Military Health System (MHS) Data Repository (MDR) PIA

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Defense and Veterans Eye Injury and Vision Registry

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6/22/2016

PIA for the Defense and Veterans Eye Injury and Vision Registry (DVEIVR)

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Surgery Scheduling System (S3)

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6/20/2016

PIA for the Surgery Scheduling System S3

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DHA Form 61, Privacy Threshold Analysis (PTA)

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3/31/2016

The purpose of the PTA is to identify if a system contains personally identifiable information (PII); and determine whether a Privacy Impact Assessment (PIA) is required, whether a System of Records Notice (SORN) is required, and if any other privacy requirements apply to the information system.

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