Skip main navigation

Military Health System

Clear Your Browser Cache

This website has recently undergone changes. Users finding unexpected concerns may care to clear their browser's cache to ensure a seamless experience.

Maintaining Your Military Health Records Overseas

Image of Maintaining Your Military Health Records Overseas. U.S. Army Reserve Staff Sgt. O’Neil McKenley, a survey team member with the 773rd Civil Support Team, 7th Mission Support Command, poses with his wife and daughter, following his promotion ceremony, Feb. 6, 2024, at Panzer Kaserne, Kaiserslautern, Germany. (U.S. Army Reserve photo by Staff Sgt. Jessica Forester)

No matter where you live, it’s important for your electronic health record (EHR) to be complete and up to date. For TRICARE Prime Overseas and TRICARE Prime Remote Overseas beneficiaries, there are processes that help make this possible.

If you get care at a military hospital or clinic, that facility uploads your medical records to your EHR. But when you get care from civilian network providers, you need to consent to the release and collection of your health records.

There are two forms you’ll need to sign:

  1. The Release of Medical Information Form (ROMIF) gives the TRICARE Overseas contractor your consent to collect and translate health records from a civilian provider. International SOS is the TRICARE Overseas contractor. After International SOS translates your health records, they upload them to your EHR.
  2. The Patient Administration Form (PAF) documents your consent for your civilian provider to share your health records with International SOS. This form also captures other information, including if you have other health insurance.

“If you don’t sign these forms, your primary care manager might not be able to see all of your health records,” said Michael Griffin, a program analyst with the TRICARE Overseas Program Office at the Defense Health Agency. “This can delay your ongoing medical care.”

You must sign a ROMIF for each civilian provider you see or facility you go to. In most cases, you won’t need to sign a ROMIF each time you see the same provider or go to the same facility.

However, your ROMIF doesn’t cover your whole family. Each family member will need to sign their own ROMIF, even if they use the same provider or facility as you. Parents and guardians can sign ROMIFs for their minor children. The definition of “minor” depends on where you get care. In some countries, a minor is a patient younger than age 18. In other countries, a minor is a patient younger than age 21.

In most cases, you can fill out and sign your ROMIF and PAF during your visit with your provider. But in Japan, you must fill out, sign, and submit these forms to International SOS before you get care. You can email your completed forms to International SOS. You can find the email address for your overseas area at the bottom of each form. Your provider can also submit the forms for you.

Who’s eligible for health record collection and translation

Your TRICARE plan determines if International SOS will collect your health records or if you’ll need to collect your records:

  • TRICARE Prime Overseas and TRICARE Prime Remote Overseas: International SOS will collect your health records.
  • TRICARE Select Overseas and TRICARE For Life: If you want copies of your health records, you’ll need to contact your provider. You don’t need to sign ROMIFs or PAFs, unless your provider asks you to.

However, International SOS will collect and translate your health records if you have TRICARE Plus. TRICARE Plus is a primary care program offered at some military hospitals and clinics, as outlined in the TRICARE Plans Overview Fact Sheet. This includes some military hospitals and clinics overseas. You may be eligible for TRICARE Plus if you have TRICARE Select or TRICARE For Life. You can contact your local military hospital and clinic to see if they offer TRICARE Plus and to enroll in this program. Once you’ve enrolled, you can get your civilian health records translated through your military hospital or clinic. Your provider may ask you to sign a ROMIF.

If you have questions about health records collection and translation, call International SOS. You can also learn more about health records translation and other translation services in the MyCare Overseas app.

Would you like the latest TRICARE news sent to you by email? Visit TRICARE Subscriptions, and create your personalized profile to get benefit updates, news, and more.

You also may be interested in...

Article
Apr 13, 2023

Get Advice From a Nurse 24/7

Get Advice From a Nurse 24/7

With the coming of spring, the temperatures warm and the tempo of life picks up. Amid the busyness of these warmer months, the potential for minor injuries and health concerns may increase. It’s good to know that you have all-the-time access to health information and advice via the Military Health System Nurse Advice Line.

Article
Apr 4, 2023

How to Approve Your TRICARE Home Delivery Prescription Refills

How to Approve Your TRICARE Home Delivery Prescription Refills

Are your prescriptions enrolled in the TRICARE Pharmacy Home Delivery automatic refill program, administered by Express Scripts? If they are, did you know you must approve your refills before they’re sent to you? Not only is the process easy and convenient, but it will also help prevent excess prescription waste.

Video
Mar 17, 2023

TRICARE Pharmacy

DHA Seal

We could all use a refresher every now and then. Watch this video to learn about 2023 TRICARE Pharmacy Program changes. For more information, please visit https://newsroom.tricare.mil/Articles/Article/3252509/4-changes-coming-to-tricare-pharmacy-program-in-2023

Skip subpage navigation
Refine your search
Last Updated: March 13, 2024
Follow us on Instagram Follow us on LinkedIn Follow us on Facebook Follow us on X Follow us on YouTube Sign up on GovDelivery